Notification letter - English

To Whom It May Concern:

The Stanford University Libraries (SUL) connects people with information by providing diverse resources and services to the academic community as well as to the larger public. Toward this end, SUL develops and maintains a broad array of information resources, including archived web content.

SUL has selected your website ([URL]) for inclusion in its collection of materials related to [COLLECTION]. We consider your website to be an important part of this collection and the historical record. This message is intended to provide information about our program and the archiving of your website.

SUL will collect your website with a "web crawler," software that methodically copies a website's content and structure. This process involves no special preparation of the website and is designed to have no negative effects on your web server's performance. Crawling may take place at regular intervals over time and be carried out by an agent, on behalf of SUL. SUL will only collect publicly-available materials and never copy content that is password-protected or that requires registration or data entry.

The archived version of your website will be stored in SUL's digital preservation system, known as the Stanford Digital Repository, and made available to the world through SUL's digital collections portal. All content will be embargoed for six months before being made public and will then be prominently labeled as archived content, so as to avoid confusion with your live website.

As the content owner, you have the right to opt out of SUL's archiving of your website as well as specify that parts of your website be suppressed from public view in the web archives. If you would like for your website to become part of SUL's web archives, no further actions are required on your part.

The web archives of SUL and other institutions are important for the preservation of a wide swath of "born digital" materials that may never be reflected in print. These at-risk materials represent vital research primary sources as well as records of cultural memory generally. We hope that you share our vision of preserving web content and ensuring its ongoing availability to researchers and the general public.

If you have questions, concerns, or recommendations regarding the archiving of your website, please contact us through the form at

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